rentamos.ai / Long-stay rental agencies
BUILT FOR YOUR BUSINESS
The operations platform built for long-stay rental agencies.
You manage long-term leases, tenant relationships that last years, monthly rent collection, deposit compliance, owner reporting, and lease renewals. Your business runs on reliability and trust — not speed. Rentamos gives you the structure to manage it all without the paperwork mountain.
Built by Globexs — rental agency operating across Spain and Belgium since 2002.
WHAT MAKES LONG-STAY DIFFERENT
Fewer transactions. Higher stakes. Every detail matters.
Short-term agencies manage volume. You manage relationships. A single bad lease — wrong tenant, missing deposit, unclear contract — can cost months of income and years of headaches.
Deposit & fianza compliance
Spanish law requires deposits to be lodged with the regional authority within 30 days. Tracking which deposits are lodged, returned, disputed, or pending — across a portfolio of 50+ properties — is a full-time job without the right system.
Lease renewals and rent reviews
Annual rent increases tied to the IPC. Lease expiry notices that must be sent at the right time. Tenants who want to renew but need updated contracts. If you miss a deadline, you either lose a good tenant or lose the right to increase the rent.
Owner reporting done manually
Each owner wants a monthly breakdown: rent received, your management fee, repair costs, net payout. For 20 owners that's 240 reports a year. Most agencies still do this in spreadsheets and Word — a day's work every month-end.
Rent arrears and non-payment
A tenant misses a payment. You send a reminder. They ignore it. You escalate. You document everything. Long-term rental exposes you to non-payment risk in a way short-term never does — and you need a clear paper trail from day one.
HOW RENTAMOS HELPS
Every part of your operation, connected in one place.
From the first enquiry to the final deposit return — with nothing falling through the cracks.
AI translation — built in
Every message, in every language
"Our tenant writes in Arabic. The owner wants updates in English. Our team works in Spanish."
All tenant communication — WhatsApp, email, internal notes — automatically translated into your team's language. One conversation timeline per tenant, no language barrier, no missed messages.
Bookings & contracts
Lease management that matches your reality
"The tenant wants to renew — but we need to update the rent and deposit terms."
Long-term lease templates with automated renewal workflows. Rent review reminders tied to IPC. Deposit tracking from lodging to return. Full audit trail on every lease change.
Invoicing & owner payouts
Rent collection and owner reports, automated
"I need to send 20 owner reports showing income, costs, and net payout by Friday."
Monthly rent collected automatically. Owner statements generated with one click — income, management fee, maintenance costs, net payout. Exported as branded PDFs or sent directly.
CRM & lead pipeline
From viewing request to signed lease
"We had three viewing requests last week — did anyone follow up?"
Every lead tracked from first contact to signed lease. AI scoring prioritises serious tenants. Reference checks, document collection, and lease generation — all in one flow.
AI voice agents
Never miss an inbound enquiry again
"We get calls from international tenants at all hours."
AI voice agents answer inbound calls, qualify the enquiry, check availability, and schedule viewings — in multiple languages, around the clock.
Team & operations
Your whole team, coordinated
"The boiler in unit 4B needs replacing — who's handling it?"
Maintenance requests, contractor coordination, periodic inspections — all tracked per property. Linked to the tenant record so nothing gets lost between handovers.
THE TENANT JOURNEY
From viewing request to lease renewal — Rentamos handles every step.
Here's what the full lifecycle looks like inside Rentamos for a typical long-stay rental.
Enquiry arrives — qualified automatically
Lead captured from your website, portals, or an AI voice call. Scored by AI, assigned to the right agent. No lead falls through the cracks.
Viewing scheduled, references checked
Viewing booked directly from Rentamos. Tenant documents collected and verified. Reference checks completed before you draft the lease.
Lease signed, deposit lodged
Long-term lease auto-generated from your template. E-signed by tenant. Deposit collected via Stripe and flagged for regional fianza lodging.
Move-in coordinated, inventory documented
Key handover scheduled, inventory checklist completed, welcome information sent. Everything logged against the tenancy record.
Monthly rent collected, owner reports sent
Rent collected automatically. Arrears flagged immediately. Owner receives monthly statement showing income, costs, management fee, and net payout.
Renewal or move-out — handled professionally
Lease approaching expiry? Renewal notice sent automatically with updated rent (IPC-adjusted). Tenant leaving? Move-out inspection, deposit reconciliation, and return — all documented.
BUILT BY PEOPLE WHO RUN THIS BUSINESS
We built Rentamos inside Globexs. You benefit from 20+ years of hard lessons.
Globexs has been housing expats and corporate clients across Spain and Belgium since 2002. Every feature in Rentamos exists because we needed it ourselves — and couldn't find it anywhere else.
"We were running 200+ apartments across three countries with six different tools, a WhatsApp group, and a spreadsheet for owner reports. Every month-end was a nightmare. Rentamos replaced all of it — and our team actually uses it."
QUESTIONS FROM LONG-STAY RENTAL AGENCIES
Common questions
READY TO SIMPLIFY YOUR OPERATIONS?