rentamos.ai / Long-stay rental agencies
BUILT FOR YOUR BUSINESS
You manage long-term leases, tenant relationships that last years, monthly rent collection, deposit compliance, owner reporting, and lease renewals. Your business runs on reliability and trust — not speed. Rentamos gives you the structure to manage it all without the paperwork mountain.
Built by Globexs — rental agency operating across Spain and Belgium since 2002.
WHAT MAKES LONG-STAY DIFFERENT
Mid-term agencies manage turnover. You manage relationships. A single bad lease — wrong tenant, missing deposit, unclear contract — can cost months of income and years of headaches.
In Spain, deposits must be lodged with the regional housing authority within a deadline set by each region. Tracking which deposits are lodged, returned, disputed, or pending — across a portfolio of 50+ properties — is a full-time job without the right system.
Annual rent increases tied to the IPC. Lease expiry notices that must be sent at the right time. Tenants who want to renew but need updated contracts. If you miss a deadline, you either lose a good tenant or lose the right to increase the rent.
Each owner wants a monthly breakdown: rent received, your management fee, repair costs, net payout. For 20 owners that's 240 reports a year. Most agencies still do this in spreadsheets and Word — a day's work every month-end.
A tenant misses a payment. You send a reminder. They ignore it. You escalate. You document everything. Long-term rental exposes you to non-payment risk in a way shorter stays rarely do — and you need a clear paper trail from day one.
HOW RENTAMOS HELPS
From the first enquiry to the final deposit return — with nothing falling through the cracks.
AI drafting & translation
"Our tenant writes in Arabic. The owner wants updates in English. Our team works in Spanish."
Email and WhatsApp sit right on the lead and customer record. AI drafts the reply and translates it into the tenant's language in one click. No language barrier, no missed messages.
Bookings & contracts
"The tenant wants to renew — but we need to update the rent and deposit terms."
Long-term lease templates generated from your data. Expiry and renewal reminders built with the automation engine, on the dates you choose. Deposits tracked from collection to approved return, with every deduction documented.
Invoicing & owner payouts
"The owners keep asking whether the rent came in."
Monthly invoices and payment reminders run on their own. Owners see bookings, receipts, and payouts in their portal, and receipts export as branded PDFs.
CRM & lead pipeline
"We had three viewing requests last week — did anyone follow up?"
Every lead tracked from first contact to signed lease. AI scoring prioritises serious tenants. Document collection, proposals, and lease generation — all in one flow.
AI voice agents
"Three viewing requests came in overnight. Nobody has called them yet."
AI voice agents call your leads in their language, ask your qualification questions, and write every answer onto the lead record — so your agents only call back the serious ones.
Team & operations
"The boiler in unit 4B needs replacing — who's handling it?"
Maintenance requests, contractor coordination, periodic inspections — all tracked per property. Linked to the tenant record so nothing gets lost between handovers.
THE TENANT JOURNEY
Here's what the full lifecycle looks like inside Rentamos for a typical long-stay rental.
Lead captured from your website or booking calendar, scored, and routed to the right agent. AI voice agents can qualify it by phone first.
Site visits logged on the lead with date and property. Tenant documents collected through the tenant form before you draft the lease.
Long-term lease generated from your template. Deposit recorded on the booking and tracked until its return.
Key handover scheduled, inventory checklist completed, welcome information sent. Everything logged against the tenancy record.
Rent invoiced every month. Overdue invoices flagged and reminded automatically. Owners follow bookings, receipts, and payouts in their portal.
Lease approaching expiry? An automation sends the renewal notice on the date you choose. Tenant leaving? Move-out inspection, deposit deductions, and return approval — all documented.
BUILT BY PEOPLE WHO RUN THIS BUSINESS
Globexs has been housing expats and corporate clients across Spain and Belgium since 2002. Every feature in Rentamos exists because we needed it ourselves — and couldn't find it anywhere else.
"We were running 2,000+ apartments across three countries with six different tools, a WhatsApp group, and a spreadsheet for owner reports. Every month-end was a nightmare. Rentamos replaced all of it — and our team actually uses it."
QUESTIONS FROM LONG-STAY RENTAL AGENCIES
Rentamos tracks every deposit from collection to return, with deductions and an approval step before money goes back. Lodging the fianza with your regional authority still happens outside the platform — store the proof as a document on the booking.
Rentamos knows every lease's end date. With the built-in automation engine you send renewal or expiry notices a set number of days before it, and generate the new contract from your template. Rent indexation (IPC) is applied by hand.
Yes. Overdue invoices are flagged automatically, and payment reminders go out before, on, and after the due date, following rules you set. Every reminder is logged.
Yes. Each owner logs in to their own portal to see bookings, occupancy, a receipt for every booking, and the payouts they've received.
Rentamos exports invoices, payments, and expenses as CSV, and offers a REST API and webhooks to connect your accounting software. If you need a direct connection, we build it for you.
Yes. Verifactu is built in and currently in beta. Every invoice is hashed, chained per company, and registered with the AEAT, with the QR code printed on the PDF; corrective invoices run in their own series. We switch it on per company when you are ready for the 2027 obligation.
Most agencies are live within 2-4 weeks. We handle data migration (properties, tenants, leases), configure your templates, and train your team.
Pricing depends on your operation — the number of properties, the modules you need, and the services included. Book a 20-minute intro call and we'll give you a personalised quote.
We'll show you the modules that match your operation, walk through your current pain points, and tell you honestly whether Rentamos is the right fit.